- info@transwave.sa
- Saudi Arabia – Riyadh
Document and Archiving System
Document Management and Archiving System Overview
The Document Management and Archiving System is a technological system used for storing, organizing, and retrieving documents and information. This system aims to enhance the efficiency of administrative processes within organizations, reduce the time and effort required to access information, and improve security and preservation of organizational data. The system typically includes tools for scanning documents, storing them digitally, and managing them through user-friendly interfaces.
OCR
A technique for converting written or printed texts from documents into editable and searchable text.
Electronic Signature
A digital means that ensures the identity of the signer and the reliability of documents, with the possibility of using it as an alternative to handwritten signatures.
Workflow
A system that includes sequential steps and procedures to effectively achieve a specific process, contributing to improved productivity and business oversight.
Watermark
A technique used to protect intellectual property, where it is subtly added to images or documents to indicate ownership rights.
Why Document Management and
Archiving System is important?
01.
Efficiency
The system helps reduce the time spent searching for documents and information, contributing to faster workflows.
02.
Security
The system provides high levels of security for storing sensitive and confidential information, with the ability to specify who can access the documents.
03.
Reduction of Loss
Digital archiving helps in reducing the loss of physical documents, such as papers stored in files.
04.
Compliance with Standards
The system ensures compliance with legal requirements and standards for data storage and protection.
05.
Cost
It contributes to reducing operational costs by minimizing the need for physical storage space.